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How to find Merchant Navy records

Jonathan Scott chooses the best family history websites for finding your ancestor's Merchant Navy records

22nd October 1937: Merchant Navy Cadets learning how to use a sextant at University College, Southampton. How to find Merchant Navy records

How to tell whether someone was in the Royal Navy or the Merchant Navy

In general, in family history, if your ancestor is called a ‘seaman’ in parish or census records, he served in the Royal Navy. However, ‘mariner’, ‘master’, ‘mate’ or ‘skipper’, mean he was probably a seaman or officer with the Merchant Navy.


How to find Merchant Navy records

Crew lists are the most important source for finding Merchant Navy records. When an individual joined a ship, his name was noted on the crew list and he signed articles of agreement. The resulting crew lists and agreements survive in The National Archives, the Maritime History Archive in Canada, and county record offices.

The best websites for finding Merchant Navy records

1. Crew List Index Project (CLIP)

Crew List Index Project how to find Merchant Navy records

The Crew List Project will help you find crew lists held in county collections, which you can search by ship’s name or official number. Findmypast also has crew lists and agreements for 1861-1913.

2. 1915 Crew Lists

1915 Crew Lists how to find Merchant Navy records

Work on this wonderful resource for Merchant Navy records began in 2012. Volunteers marshalled by The National Archives and the National Maritime Museum (and with help from the CLIP team) began transcribing all of the surviving crew lists from 1915.

There are more than 39,000 crew lists here, featuring over 750,000 names. You can search for a crew member by forename, surname, rank, vessel name and/or birthplace. You can also search for a vessel, using its name or official number (vital for distinguishing between two vessels with the same name). There are also useful FAQs.

3. The National Archives (TNA)

The National Archives how to find merchant navy records

The Registrar General of Shipping and Seamen kept Merchant Navy records, so most material is held in the Board of Trade record series (BT). There are guides to tracing merchant seamen for 1858-1917 and after 1917.

You can, for example, search and download registry cards of merchant seamen 1918-1941 via Findmypast. Southampton Archives has the originals. You can also search First World War Mercantile Marine Medal recipients on TNA’s website.

4. Irish Mariners

Irish mariners how to find merchant navy records

This free resource contains details of more than 23,000 Irish and 1,000 Canadian seamen’s Merchant Navy records from the CR10 series at Southampton Archives. As detailed on the homepage: “A unique feature of the CR10 cards is that they usually contain a good passport style photograph of the seaman. They also contain personal and voyage start details.” You can search by surname; surname and forename; surname and initial; RS2/Identity Certificate Number; and add a year of birth.

5. Welsh Mariners

Welsh mariners how to find merchant navy records

Although the design of this website looks rather old-fashioned, it’s still updated and is a good resource for Welsh Merchant Navy records. It lists nearly 24,000 Welsh merchant masters, mates and engineers who were active between 1800 and 1945. Most of the masters and mates were from West Wales. You might also wish to investigate Swansea Mariners and Cardiff Mariners.

6. Expert’s choice: 1881 Crew Lists Database

1881 crew lists database how to find merchant navy records

Chosen by Simon Wills, author of Tracing Your Merchant Navy Ancestors (2012) and Tracing Your Seafaring Ancestors (2016):

“Tracing Merchant Navy records during the second half of the 19th century can be difficult. National registration of Merchant Navy employees stopped in 1857 and didn’t begin again until the early 20th century.

“Fortunately the 1881 Crew Lists Database helps fill this gap. A team at the Maritime History Archive in Newfoundland is indexing British Merchant Navy crew lists by name on this free website.

“It already contains more than 344,000 names. Crucially, it also specifies the previous ship an individual served on.


“The 1881 Database includes scanned copies of every crew list so you can also see who else was on board, which may include relatives, plus any annotations about individuals such as their death, for example.”